6 Ways OnBase Maximizes Your HR Department
By Jack Shales
8/16/2024
Human Resources encompasses a multitude of traditionally time-consuming and manual tasks, often involving multiple disparate, non-integrated systems of record. It can be really difficult to even know where to begin!
OnBase Human Resources solutions equip organizations to effectively manage the entire employee lifecycle – streamlining HR processes, improving compliance and providing better employee service. By capturing all documents electronically, HR departments reduce time spent on manual, paper-based tasks. Personnel access key documents and information directly from their familiar business application or device, enabling them to drive processes forward. With digital storage and granular access controls, OnBase ensures that confidential employee information is secure. Here are some examples of how the OnBase platform can help get the most out of your HR group.
1. Employee File Management
OnBase is first and foremost an enterprise-grade document repository and this includes powerful digital file cabinets with automatic folder creation upon document entry and a structured template so you know what is and is NOT in the file.
Using OnBase’s mobile application and Outlook integration, your users can access files from anywhere, and with role-based security they only see what they need to without fear of opening anything confidential!
2. Records Management and Risk Mitigation
Mitigate risk and maintain compliance with OnBase’s automated record retention, including time or event-based retention and fully customizable holds. Never let anything slip through the cracks again and feel the relief of being fully audit-ready.
Create, approve, and distribute policies and procedures with simplicity and easily validate who has read them with full acknowledgement reports. Quickly identify delinquent users and send reminders when they need a nudge in the right direction.
4. Recruiting and Selection
Manage the full scope of the interview and hiring process with an integrated view to all data and documents around the application and hiring process. Track applicant resumes and recommendations, and even create offer letters that can route for approval! See how OnBase Reporting Dashboards can help identify bottlenecks and even create a scorecard based on applicant information.
5. Onboarding and Offboarding
Provide remote access to new-hire paperwork, manage multi-department checklists, and quickly add or remove access to sensitive information in a single interface. Use OnBase’s powerful integration capability to pull data from multiple sources into a single view.
6. Employee Relations
Manage grievances, incidents, performance plans, and employee leave in a single workspace that includes reporting on case resolution, time to close, and related cases. Easily collect and maintain supporting notes and documentation so that everything is in one place and nothing gets left behind.
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